Senior Legal Administrative Officer MN 4080/26

REQUIREMENTS

- Grade 12. - LLB degree or equivalent legal qualification. - Valid driver’s license. - Computer literate (Microsoft Word, Excel & PowerPoint). - Knowledge of legal administration and filing. - General legal Office Management skills and experience. - Interpretation of statutes, local government legislation, contract management, strong understanding of litigation processes (applications, summons, judgements, etc.), knowledge of legal processes and procedures applicable within a municipal environment. - Inquisitive and investigative orientation, good judgment and decision making, critical thinking ability to present persuasive arguments. - Excellent communication and interpersonal skills, adaptability, assertiveness. - Presentation skills, conflict and stress management skills negotiation skills. - Project and financial management and reporting skills. - Attention to detail. Report writing and presentation skills. - Events and conference coordination skills. - Professionalism and integrity. Maintain confidentiality. - Excellent organisation and coordination abilities. - Ability to work under pressure within a team and independently and strong problem solving and decision-making abilities. - 3 to 5 years relevant legal admin officer’s experience in legal services. -  Experience within a legal services municipal environment would be advantageous.

DUTIES

-Execute Operational Legal Administrative Duties - Research on applicable policy, legislation and legal principles, citing/retrieving/maintaining relevant case law for administrative functions assigned: - Assist with professional legal, operational, analytical, and administrative functions, including drafting, reports, and compiling written letters. - Assist with drafting, review, and vetting of contracts, legal documents, policies, and by-laws. - Administration of financial declarations of Councillors ensuring compliance to legislative prescripts. - Administration functions related to legal advertisements on compliance matters. - Assist with the handling of publication of notices and adverts related to specific legislation, regulations, and applicable policies.  - General Legal Administration Office Management: - Assist with all administrative duties assigned by management. - General oversight of all administrative functions, typing, filing, agendas, minutes. Administration. - Ensure that administrative functions (viz. monthly and quarterly reports/document management, etc.) are rendered. - Ensure efficient functioning of the section by providing administrative guidelines and supervision to subordinates. - Assist with the compilation of supporting evidence for performance appraisals (SDBIP evaluations). - Risk management - responsible for operational and strategic risk registers, maintenance and mitigation of risks identified as required. - General Office Management: - Managing time and attendance including leave administration within the section. - Assist in establishing facilitation of interdepartmental task teams as and when required for collaboration between departments and administration and political offices. - Facilitate communication strategies within the section and coordinate with other divisions and departments/stakeholders on matters instructed or to execute professional services. - liaising and coordinating/engaging with other relevant stakeholders - including but not limited to National, Provincial, District and other local authorities/departments in terms of applicable legislation and developments. - Contract Management: - Ensure all necessary information related to service providers contracted for legal (as panel of attorneys) is captured and updated if or when required. - Ensure payments to services providers are accurately processed and tracked. - Ensure PMS of services providers are completed monthly. - Perform any other related ad hoc tasks as requested or instructed by supervisor (management) from time to time.

SALARY:           R 441 624.00 p.a. – R 484 704.00 p.a. (Level 5 of a Grade 04 Local Authority)

Total package inclusive of all benefits: R 649 148.32 p.a

PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

PREFERENCE WILL BE GIVEN TO APPLICANTS THAT PROMOTE REPRESENTATIVENESS IN TERMS OF EMPLOYMENT EQUITY TARGETS

CLOSING DATE: 23 MARCH 2026 AT 12:00

Please note that the municipality does reimburse costs for traveling to and from the interview or any assessments related to the recruitment process for candidates traveling over 400 km for Job Levels 1 to 4.  Midvaal Local Municipality is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of representativeness (race, gender and disability).  Incomplete/unclear or Illegible CVs and applications without CVs will be disqualified.  Candidates whose appointment will promote representativeness will be given preference. Candidates must apply for this vacancy via the Midvaal Local Municipality website www.midvaal.gov.za.  For any queries kindly contact Human Resources (016) 360-7435, 7432, 7569, 7557.  All shortlisted candidates will be subjected to background screening (verification of qualifications, criminal record checks and security vetting).  Candidates with foreign qualifications must submit a letter from SAQA stating the equivalence of the qualifications.  Midvaal Local Municipality, values privacy in terms of the Protection of Personal Information Act 4 of 2013 (POPIA) which is effective from 1 July 2021, personal information will not be disclosed to any third party, unless otherwise prescribed in the Act, following due process(es).  Due to the large number of applications, we envisage to receive, applications will not be acknowledged.  If you do not receive any response within three (3) months, please accept that your application was unsuccessful.

NB:  THE COUNCIL RESERVES THE RIGHT NOT TO MAKE AN APPOINTMENT TO THE ABOVE POSITION/S.