RE-ADVERTISEMENT SECRETARY: DIRECTORS_OFFICE OF THE MM_ MN3756/24 1

REQUIREMENTS

-Grade 12. - National Diploma or equivalent qualification in Secretarial or Administration. - Project Management & Financial Management skills and experience (added advantage). - Valid Driver’s License. - Computer Literate (MSWord, Excel & PowerPoint). - Excellent interpersonal & communication skills. - Ability to display good telephone etiquette, always communicate effectively and to act with integrity and confidentiality. - Skills and competencies associated with vocation: adaptability, analytical thinking, empowerment, communication, leadership skills, presentation skills, conflict and stress management skills, negotiation skills. - A professional, hardworking, highly motivated, and self-disciplined person with good organisational, interpersonal skills with the ability to work under pressure and meet strict deadlines. - 2-5 years secretarial experience at senior level within Local Government Authority.

DUTIES

-Provide a comprehensive Secretarial function for the Director’s: Office of the MM: Proper management and coordination of the Director’s diary. Composes and types routine letters, memoranda, reports, minutes of meetings, etc. Receives and screens visitors and telephone calls, takes messages, and schedule appointments. Sorts, opens and distributes incoming mail for the Director’s: Office of the MM. Schedules and arranges meetings and conferences and responsible for necessary travel arrangements. Proofreads and corrects prepared materials for correct grammar, format, completeness, and content. Establishes and maintains office files, logs, indexes, and other related records. Enters, retrieves, updates, verifies, and deletes information from electronic files. Takes minutes and recordings of meetings. - Supervises the General Worker / Cleaner. - Capture all Performance Management outcomes on the system and keeping of POE files. - Financial Administration related to purchase orders, processing of invoices and budget control. - Provide administrative assistance to the Director’s: Office of the MM. - Perform any other related Ad Hoc tasks and duties as requested or required by management from time to time.

PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

PREFERENCE WILL BE GIVEN TO APPLICANTS THAT PROMOTE REPRESENTATIVENESS IN TERMS OF EMPLOYMENT EQUITY TARGETS

SALARY           R350 256.00 – R386 880.00 p.a.  (Level 06 of a Grade 4 Local Authority)

                         Total package inclusive of all benefits: R530 701.52 p.a.

CLOSING DATE: 25 SEPTEMBER 2024 AT 12:00

Please note that the municipality does reimburse costs for traveling to and from the interview or any assessments related to the recruitment process for candidates traveling over 400km for job levels 1 to 4. Midvaal Local Municipality is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of representativeness (race, gender, disability).  Incomplete/Unclear or Illegible CVs and applications without CV’s will be disqualified. Candidates whose appointment will promote representativeness will be given preference. Candidates must apply for this vacancy via the Midvaal Local Municipality website www.midvaal.gov.za. For any queries kindly contact Human Resources (016) 360-7435, 7432, 7569, 7557. All shortlisted candidates will be subjected to background screening checks (verification of qualifications, criminal record checks and security vetting). Candidates with foreign qualifications must submit a letter from SAQA stating the equivalence of the qualifications. Midvaal Local Municipality, values privacy in terms of the Protection of Personal Information Act (Act No.4 of 2013 (POPIA) which is effective from 1 July 2021, personal information will not be disclosed to any third party, unless otherwise prescribed in the Act, following due process(es). Due to the large number of applications we envisage to receive, applications will not be acknowledged.  If you do not receive any response within three (3) months, please accept that your application was unsuccessful.

NB:  THE COUNCIL RESERVES THE RIGHT NOT TO MAKE AN APPOINTMENT TO THE ABOVE POSITION/S.